Ontario Public Library Renovation Project

SECTION 001100 – INVITATION TO BIDDERS

The Ontario Public Library will receive sealed Proposals for the new Library Renovation and Addition.

Ontario Public Library

1850 Ridge Road

Ontario, NY 14519

PROJECT ADMINISTRATION

Owner: Ontario Public Library

Architect/Engineer: LaBella Associates, DPC

300 State Street – Suite 201

Rochester, New York 14614

Project Manager – Emily Steinbacher

Owner Authorized Rep.:

All Inquiries: Emily Steinbacher

585.402.7009 | phone

esteinbacher@labellapc.com

PRE-BID MEETING

A pre-bid meeting for this project will be held Wednesday October 15th, 2025, at 9:00 a.m. at the

Ontario Public Library, 1850 Ridge Road, Ontario, New York 14519.

All PRE-BID REQUEST FOR INFORMATION must be received no later than Wednesday October 22nd,

2025 at 5:00pm

CONTRACT TYPE

Bid will be received on a Lump Sum basis for the following contracts:

• Contract No. 1 General Trades Work (GC): General Construction

PROJECT DESCRIPTION

Renovation of the existing library space +/- 4,653 including new floor finishes, painting existing walls,

new lighting and modifications to the existing HVAC system. Proving a new circulation desk and mentor

room.

PROJECT SCHEDULE (Tentative):

Letter of Intent 11/05/2025

Award Construction Contract 11/12/2025

Start Construction 01/05/2026

Construction Substantially Complete/Owner Occupy 02/27/2026

Construction Close Out 03/6/2026

**Note: These dates are tentative and subject to change.

BID OPENING

The Owner will receive bids until:

Time: 3:00 P.M. prevailing local time

Date: October 29th, 2025

Place: Ontario Public Library

1850 Ridge Road

Ontario, New York 14519

Bid Opening: Bids will be opened publicly and read aloud immediately after the specified receiving

time at the Ontario Public Library

Bid Mailing: Bids can be mailed to:

Ontario Public Library

1850 Ridge Road

Ontario, NY 14519

Bid Format: Sealed envelope addressed to the Anne Rehor and be designated as “Ontario Public

Library Renovation.

BID DOCUMENTS

Date Available: October, 8th, 2025 at 3:00PM.

The bidding documents and bid proposal may be picked up at the following location:

Rotolite-Elliott

One Grove Street

Suite 123

Pittsford, New York 14534

585.385.1463

Bidders may obtain documents upon a deposit of One Hundred Dollars ($100.00) per set. Checks shall be

made payable to the ONTARIO PUBLIC LIBRARY but sent to Rotolite Elliott at the address above.

Contact Rotolite Elliott in advance for pick-up, or to provide shipping account information for expedited

delivery. Bidders wishing sets of Plans and Specifications to be mailed to them shall include, in addition

to the document deposit, a non-refundable check in the amount of Thirty-Five Dollars ($35.00) per set for

handling and postage, sent and made payable to Ontario Public library.

A Bidder, making the deposit required for the Bidding Documents, submitting a Proposal accompanied

by a certified check or other security in accordance with the requirements contained in the plans and

specifications and public advertisement for bids and if the copy of the plans and specifications used by

such Bidder, other than the successful Bidder is returned in good condition within thirty (30) days to

Rotolite Elliott (address above) award of the contract covered by such plans and specifications, or

rejection of the Bid, the full amount of such deposit for one copy of the plans and specifications shall be

returned to such Bidder, including the successful Bidder. Partial reimbursement, in an amount equal to the

full amount of such deposit for one set of plans and specifications per unsuccessful bidder or non- bidder

less the actual cost of reproduction of the plans and specifications, shall be made for the return of all other

copies of the plans and specifications in good condition within thirty (30) days following.

Bid documents may also be examined at the following locations:

F.W. Dodge Reports Rochester Builders Exchange

Web Site 180 Linden Ave., Suite 100

Rochester, N.Y. 14625

Plan Holders List will ONLY be available at the Dodge Reports, Rotolite Elliott and Builders Exchange

of Rochester. Subcontractors interested in obtaining Plan Holders List shall contact the Rotolite Elliott

directly.

BID SECURITY

Bid Security in the amount of (5%) of the bid must accompany the bid in accordance with the Instruction

to Bidding

PREVAILING WAGE RATES

Bidders will be responsible for paying prevailing wages throughout the course of this project.

MISC. BIDDING REQUIREMENTS

1. The Ontario Library is an Equal Opportunity Employer; it does not illegally discriminate on the

basis of race, religion, gender, age, color, disability, national origin, or ethnic heritage or any

other protected classification and encourages participation by minority and women-owned

businesses.

2. The Library Board Members or the Architect/Engineer will not be responsible, in any manner, for

verbal answers to any inquiries regarding the Specifications, the Notice to Bidders or any other

matter connected with the awarding of the contract for said library.

3. Each Bidder must comply with the laws of the State of New York, insofar, as they apply to the

library construction. All bids shall be less State, Federal, or local taxes that are not applicable to

municipal purchases. No bidder may withdraw his bid within (45 days) forty-five days after the

date set for the opening thereof.

4. A Certificate of Authority to do business in the State of New York, under Section 1301 of the

Business Corporations Law of the State of New York shall be submitted by any out-of-state

corporations or companies with their bids.

5. The bidder or its principals shall have a minimum of five (5) years experience in similar work and

shall provide to the Owner a list of three (3) contracts of similar size, scope, and complexity to

this Project completed or substantially completed within the last ten (10) years.

6. Experience will be viewed from both the perspective of completed projects of comparable size,

scope and complexity, as well as the experience and qualifications of the bidder’s personnel. The

determination of relevant project experience in terms of size, scope and complexity will be at the

sole and exclusive discretion of the Owner.

7. In the event the bidder fails to establish to the satisfaction of the Owner, as set forth in (5) thru (6)

above, that the bidder is both responsible and meets the qualification requirements of the

solicitation, the Owner reserves the right, in its sole discretion, to reject any bid.

REJECTION AND ACCEPTANCE OF BIDS

The Owner further reserves the right to reject any and all bids, by Order of the Board Trustees of the

Ontario Public Library.

END OF SECTION 001100