Town of Palmyra Old Palmyra Landfill Closure Remediation Re-Bid

INVITATION TO BID

Town of Palmyra

Old Palmyra Landfill

Landfill Closure Remediation

Palmyra, New York

The Town of Palmyra (The Town) will be accepting Bids for landfill closure and related infrastructure

at the Old Palmyra Landfill. The work includes, but is not limited to, the following:

• Erosion and Sediment Control Measures;

• General Earthwork;

• Low Permeable Soil Cap System

• Leachate Interception Trench; and,

• Revegetation

Bidding Documents, consisting of Bid Instructions, Bid Forms, Contract Documents, Technical

Specifications, and Drawings, will be available beginning June 9, 2025 at the following location:

Town of Palmyra

1180 Canandaigua Road

Palmyra, NY 14522

Phone: (315) 597-5521

Prospective Bidders may also obtain the Bidding Documents from Rotolite Elliot (1 Grove Street,

Pittsford, NY 14534; (585) 385-1463; M-F, 8:00 AM – 5:00 PM) upon payment to Rotolite Elliot at

cost of printing. Checks for Bidding Documents shall be payable to Rotolite Elliot. Bidding Documents

may also be viewed online with a non-refundable online payment by visiting www.recplanroom.com

(click Public Jobs under the Menu Tab on the left-hand side of the plan room homepage). Once in the

Public Jobs plan room, select the link for this project. Copies of the Project Documents can be

obtained beginning about June 9, 2025.

A mandatory online Pre-Bid conference will be held on Monday, June 16, 2025, at 11:00 a.m. on

Microsoft Teams platform. Prospective bidders are required to email to Michael Pelychaty at

mpelychaty@labellapc.com prior to Thursday, June 12, 2025, at 3:00 p.m. to receive a link to the

online meeting. The confirmation email for the Pre-Bid conference should include the attendee’s full

name, firm name, and email address. Please ensure your computer has the necessary software

(e.g., Microsoft Teams) installed and that you have a stable internet connection. You may need to

join the meeting with a specific Meeting ID and Passcode, which will be provided in the link to the

meeting. For any questions not answered during the meeting, please contact Michael Pelychaty at

mpelychaty@labellapc.com or 585-295-6253. All prospective bidders are requested to timely join

Pre-Bid conference scheduled Monday, June 16, 2025, at 11:00 a.m.

Bids will be due by 1 p.m. on Friday, June 27, 2025, at the Town Clerk’s office at the address

provided above located in Palmyra, New York. Award will be made in the best interest of Town of

Palmyra, and the Town has the right to reject any or all bids and proposals, and to waive informalities

in bids is reserved.

The successful bidder shall be a Contractor that has experience in New York State constructing

landfill closure systems and is familiar with the particular requirements of landfill construction. AGC

form 220 will be used to evaluate the Bidder’s experience record.

Bid security shall be furnished in accordance with the Instructions to Bidders. All questions or

requests for information must be submitted by 5:00 p.m. on June 19, 2025.