BYRON-BERGEN CSD 2023/2024 COEP Project
Prebid Date11/16/23 3:00pm
Bid Date12/5/23 10:00am
Company & Contacts
Bergen , New York
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ADVERTISEMENT FOR BIDS (N.Y. PUBLIC WORK)
THE BYRON-BERGEN CENTRAL SCHOOL DISTRICT
Invites bids for GENERAL CONSTRUCTION Work for the 2023/2024 COEP Project located at
6917 West Bergen Road , Bergen , New York , 14416 .
Separate sealed bids will be received by Byron-Bergen Central School District at the District
Office, until 10:00 a.m. local time on December 5, 2023 at which time they will be publicly
opened and read aloud. It is the sole responsibility of the bidder to ensure that the bid is
received at the designated location prior to the designated time for opening bids.
Copies of the Bidding Documents may be obtained by Prime Contractors, Subcontractors and
Vendors, at Roto-lite Elliott, One Grove St. Pittsford, NY 14534 upon deposit of One Hundred
Dollars ($100.00) per set, all Bid Deposit checks shall be made out to Byron-Bergen Central
School District. Include, in addition to the document deposit, a non-refundable check in the
amount of Thirty-Five Dollars ($35.00) per set for handling and postage of sets to be mailed. All
checks shall be made payable to Roto-lite Elliott. Alternatively, bidders can provide their UPS or
FedEx shipper # for shipment of bid documents.
In lieu of paper bid sets, bidders can view electronic plans and specifications online upon a
Fifty-Nine Dollars ($59.00) nonrefundable payment by visiting www.recplanroom.com (Click
Public Jobs under the Menu Tab on the left-hand side of the plan room homepage. Once you
are in the public plan room please select the link of the District’s name)
For the convenience of prospective Bidders, subcontractors and material suppliers, Bidding
Documents will also be on file at the following locations:
1. McGraw-Hill Construction (Dodge): http://dodgeprojects.construction.com
2. Rochester Builders Exchange: http://www.robex.com
3. Construction Exchange of Buffalo & Western New York: https://conexbuff.com/
A Pre-Bid Meeting for the Project will be conducted by the Architect/Engineer on November 16,
2023, at 3:00 pm, local time, beginning at the District Office. All requests for additional site
visits outside of this scheduled pre-bid meeting shall be by appointment only by contacting Nate
Piscitelli, CPL, email@example.com.
All pre-bid questions shall be submitted to Nate Piscitelli, CPL, at firstname.lastname@example.org
using the Request for Information (RFI) form found in specification section 006000, until
November 27, 2023.
A Bidder whose bid is accompanied by a certified check or other security in accordance with
the bidding requirements and public advertisement, and who returns a complete set of Bidding
Documents in good condition within thirty (30) days following the award of the Contract covered
by such Bidding Documents or the rejection of such bid, shall receive a refund of the full
amount of the deposit for (1) copy of the Bidding Documents. Partial reimbursement in an
amount equal to the deposit for (1) set of the Bidding Documents, less the actual cost of
reproduction of the Bidding Documents, shall be made for the return of all other copies of the
Bidding Documents in good condition within thirty (30) days following the award of the Contract
or the rejection of the bids covered by such Bidding Documents.
Attention of the Bidder is particularly called to the Owner’s sales tax exemption, the
requirements as to conditions of employment to be observed and the minimum wage rates to
be paid under the contract. In addition, the Bidding Documents for this project contain detailed
requirements for the qualification of Bidders. These include, among other things, rigid bonding
and insurance requirements, financial statements, bank references, lists of lawsuits, arbitrations
or other proceedings in which the Bidder has been named as a party, a statement of surety’s
intent to issue Performance and Payment Bonds, and a description of other projects of similar
size and scope completed by the Bidder.
Bids shall be prepared as set forth in “Instructions to Bidders”, enclosed in a sealed envelope
bearing on its face the name and address of the Bidder and the title of the Work to which the
bid enclosed relates. Each Bidder shall deposit with its bid, security in an amount not less than
five percent (5%) of the base bid in the form and subject to the conditions provided in the
“Instructions to Bidders.” No Bidder may withdraw his bid within forty-five (45) days after the
actual bid opening.
The Owner reserves the right to waive any and all informalities in or to reject any or all bids.
The Owner further reserves its right to disqualify Bidders for any material failure to comply with
the “Instructions to Bidders”.