Bidding Closed

Prebid Date11/2/23 2:30pm

Bid Date11/17/23 2:00pm

Company & Contacts

Bradley Rush  


Hornell, NY

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If you are DOWNLOADING files please select payment method CREDIT CARD.

To Expedite Shipments of Bid Deposit Jobs Please Fax (585-385-2190) or Email (admin@rotoliteelliott.com) a copy of your Bid Check.

Sealed Bids for the construction of the Site Improvements will be received by the City of Hornell
Clerk’s Office, 82 Main Street, Hornell, NY 14843 until 2:00 PM local time on November 17, 2023, at
which time the Bids received will be publicly opened and read.
The Project consists of the construction of various site improvements including removal of an existing
wading pool, construct a new splash pad complete including all plumbing, electrical, drainage, and
control work; reconstruct existing tennis and basketball courts; and new LED lighting for tennis courts, in
the City of Hornell, Hornell, NY 14843, as noted in the Bidding Documents dated September 2023.
Bids will be received for the entire contract only. As indicated in the Bid Form, the Base Bids and
Alternate Bid Items shall be on a stipulated sum basis. All bids shall be made on the form furnished by
the Issuing Office.
The Issuing Office for the Bidding Documents is the City of Hornell, 82 Main Street, Hornell, NY 14843.
Prospective Bidders may examine or obtain the Bidding Documents at the Issuing Office, M-F, 8:30 AM
to 4:00 PM. Prospective Bidders may also obtain the Bidding Documents from Rotolite Elliott, 1 Grove
Street, Pittsford, NY 14534; (585) 385-1463; M-F, 8:00 AM – 5:00 PM.
Printed copies of the Bidding Documents may be obtained from either of the above locations, upon
payment of $100.00 for each set requested. Checks for Bidding Documents shall be payable to City of
Hornell. Bidding Documents may also be viewed online with a non-refundable online payment by
visiting www.recplanroom.com (click Public Jobs under the Menu Tab on the left-hand side of the plan
room homepage). Once in the Public Jobs plan room, select the link for this project.
When requesting bid documents, prospective bidders shall provide their name, firm’s name, shipping
address (no PO Box numbers), telephone number, email address, name of the project for which they are
requesting Bidding Documents, intended contract, amount of money enclosed, and if applicable, check
numbers. Bidders who obtained the Bidding Documents from the Issuing Office and return a full set of
the Bidding Documents in good condition (suitable for re-use) within 30 days after opening of Bids will
receive a refund of the $100.00 payment.
If you would like a set of Bidding Documents mailed to you, please provide an additional non-refundable
check for $25.00 per set (or actual shipping cost, if higher) payable to Rotolite Elliott. Upon receipt of
payment, Rotolite Elliott will mail Bidding Documents to you. The date that the Bidding Documents are
mailed by Rotolite Elliott will be considered the Bidder’s date of receipt of the Bidding Documents.
Partial sets of Bidding Documents will not be available from the above locations. Neither Owner nor
Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any,
obtained from sources other than the above.
Bidding documents may also be examined at:
• Construction Exchange of Buffalo and WNY, Inc., 2660 William Street, Buffalo, NY 14227,
https://conexbuff.com/; (716) 874-3435
• Builders Exchange Of The Southern Tier- West, 65 E Main St, Falconer, NY 14733, (716) 665-4026,
• Builders Exchange of Rochester, 180 Linden Oaks, Suite 10, Rochester, NY 14625, https://robex.com/;
(585) 586-5460
• Syracuse Builders Exchange, 6563 Ridings Road, Syracuse, NY, 13206, https://www.syrabex.com/;
(315) 437-9936
A pre-bid conference will be held at 2:30 PM local time on Thursday, November 2, 2023, at the City of
Hornell offices, located at 82 Main Street, Hornell, NY 14843. Attendance at the pre-bid conference is
highly encouraged but is not mandatory.
Bid security shall be furnished in accordance with the Instructions to Bidders. All questions or requests
for information must be submitted by 5:00 PM on November 9, 2023.
EPF and Minority and Women-Owned Business Enterprises (MWBEs) – This project is funded in part by
an Environmental Protection Fund grant from the NYS Office of Parks, Recreation and Historic
Preservation through Title 9 of the Environmental Protection Act of 1993. Under Article 15A, Executive
Law, the State of New York is committed to providing Minority and Women Owned Business (MWBE)
equal opportunity to participate in government contracts. The following goals have been set for this
project: 13% Minority Business Enterprise (MBE) and 17% Women-owned Business Enterprise (WBE).
The successful bidder may be required to furnish reports showing the participation of various business
enterprises of subcontractors and suppliers on the contract.
In addition, Contractors will need to adapt the following Equal Employment Opportunity Policy
Statement: The ‘Contractor Name’ has been and will continue to be an equal opportunity organization.
All qualified Minority and Women-Owned Business Enterprise (MWBE) suppliers, contractors and/or
businesses will be afforded equal opportunity without discrimination because of race, religion, national
origin, sex, age, disability, sexual preference or Vietnam Era Veterans status.
This project is subject to NYSOPRHP program requirements as outlined in Section 004620 of the
Specifications and including, but not limited to:
• Participation of Minority- and Women-Owned Business Enterprises (“MWBE”) pursuant to
Executive Law Article 15-A, Economic Development Law Article 4-A and 5NYCRR Parts 140-144,
Rules and Regulations of the Minority and Women’s Business Development Program. The
MWBE combined goal for construction contracts is 30% of the contract value for any contract
with a value above $100,000;
• Completion and submission of documentation identified in Section 004620; and,
• Provision and erection of project signage in accordance with specifications identified in Section
004620 and as may be detailed on the plans.
• Participation opportunities for New York State certified Service-Disabled Veteran-Owned
Businesses (“SDVOB”).
• Requirements regarding suspension and debarment.
• Restrictions on lobbying.
Prospective bidders should review the NYSOPRHP requirements included in the Bidding Documents. The
OPRHP program’s MWBE combined goal for construction contracts of 30% of the contract value for any
contract with a value above $100,000 shall govern above any other goals identified in these documents.
By: Melissa Logan, City Clerk
Date: October 18, 2023