Wheatland-Chili 2023 Kitchen Renovations

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SECTION 001116
INVITATION TO BID
WHEATLAND-CHILI CSD INVITES BIDS FOR FOOD SERVICE EQUIPMENT
CONSTRUCTION WORK FOR THE 2023 KITCHEN RENOVATION PROJECT, LOCATED
AT THE MIDDLE SCHOOL/HIGH SCHOOL – 940 NORTH RD, SCOTTSVILLE, NEW
YORK 14546. SEPARATE SEALED BIDS WILL BE RECEIVED BY WHEATLAND-CHILI
CSD IN THE CENTRAL OFFICE ON THE 3RD FLOOR, AT 13 BECKWITH AVE,
SCOTTSVILLE, NEW YORK 14546, UNTIL 2:00 P.M., LOCAL TIME ON 02-16-2023
1.1 PROJECT INFORMATION
A. Notice to Bidders: Qualified bidders may submit bids for the project as described in this
Document. Submit bids according to the Instructions to Bidders.
B. Project Identification: 16211.01 – 2023 Kitchen Renovation
1. Project Location: Middle School/High School
2. Project Address: 940 North Rd, Scottsville, New York – 14546
C. Owner: Wheatland-Chili CSD -13 Beckwith Avenue, Scottsville, New York – 14546
1. Owner’s Representative:
a. Lynda Quick, Superintendent
D. Architect: CPL, at 130 South Union Street, Suite 4, Olean, NY 14760.
1. Architect’s Representative:
a. Ryne Wight, Project Manager
b. Phone: (716) 701-7006
E. Project Description: Project consists of providing and installing kitchen equipment.
1. Project cost range is anticipated to be under $750,000
F. Construction Contract: Bids will be received for the following work:
1. Food Service Equipment Contract
1.2 BID SUBMITTAL AND OPENING
A. The owner will receive sealed lump sum bids until the bid time and date at the location given
below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by
Owner, and delivered as follows:
1. Bid Date: 02-16-2023
2. Bid Time: 2:00 p.m. local time
3. Location: Wheatland Chili CSD, Central Office on the 3rd Floor at TJ Connor Elementary
School, 13 Beckwith Ave., Scottsville, New York 14546
4. Bids shall be addressed to the attention of Donna Longhini
B. Bids will be thereafter publicly opened in the Wheatland Chili CSD Board Room.
1.3 BID SECURITY
A. Bid security shall be submitted with each bid in the amount of [5%] five percent of the bid
amount. No bids may be withdrawn for a period of [45] forty-five days after opening of
bids. Owner reserves the right to reject any and all bids and to waive informalities and
irregularities.
Wheatland-Chili CSD 2023 Kitchen Renovation
16211.01 INVITATION TO BID 001116 – 2
CPL
1.4 PREBID MEETING
A. Prebid Meeting: A prebid meeting for all bidders will be held at Wheatland-Chili CSD Middle
School/High School, at 940 North Rd., Scottsville, New York 14546 on February 2nd, 2023 at 2:00
p.m. local time. Prospective prime bidders are requested to attend. It is recommended that bidders
be familiar with the contract documents prior to attending the scheduled pre-bid meeting
1. Bidders’ Questions: Connor Magiera at Cmagiera@campuscmg.com, or by phone at 585-233-8003
1.5 DOCUMENTS
A. “Printed copies of Bidding Documents will be available as of Monday January 23, 2023. Copies
of the Bidding Documents may be obtained at: Rotolite Elliott Corporation, One Grove Street –
P.O. Box 97, Pittsford, New York, 14534, phone (585)-385-1463, upon deposit of Fifty Dollars
($50.00) per complete set. Bid deposit checks shall be made payable to the Wheatland Chili
Central School District and mailed to Rotolite-Elliott Corporation at the address provided above.
(Credit card payments will not be accepted.)
B. All bid document requests can be completed through the www.recplanroom.com in advance for
pickup and or shipping from Rotolite-Elliott Corporation. (Visit the www.recplanroom.com and
click on, All Public Jobs, under the Menu Tab on the left hand side of the planroom home page,
select Wheatland Chili CSD – 2023 Kitchen Renovation, add to cart and proceed to check out.)
C. In Lieu of paper bid sets, bidders can view and download electronic plans and specifications online
upon a $59.00 non-refundable payment by visiting www.recplanroom.com. Just click All Public
Jobs under the Menu Tab on the left hand side of the plan room homepage. Once in the public plan
room, please select the link for Wheatland Chili CSD – 2023 Kitchen Renovation. (Upon
download, said entity will be added as a legitimate plan holder on the job and will receive electronic
files of any bid addendums issued throughout the bidding process.)”
D. Electronic copies of bid documents will also be made available at the following plan houses:
1. Southern Tier Builder’s Association
a. Phone: (716)665-4026 Fax: (716)665-6350
2. Construct Connect
a. Phone: 800-364-2069 Fax:866-570-8187
3. Dodge Data & Analytics
a. Phone: 513-666-3359 Fax: 800-768-5594
1.6 TIME OF COMPLETION
A. Successful bidder shall begin the Work upon receipt of the Notice to Proceed and shall complete the
Work within the Contract Time.
1.7 NOTIFICATION
A. Attention of the Bidder is particularly called to the Owner’s sales tax exemption, the requirements
as to conditions of employment to be observed and the minimum wage rates to be paid under the
contract. In addition, the Bidding Documents for this project contain detailed requirements for the
qualification of Bidders. These include, among other things, rigid bonding and insurance
requirements, financial statements, bank references, lists of lawsuits, arbitrations or other
proceedings in which the Bidder has been named as a party, a statement of surety’s intent to issue
Performance and Payment Bonds, and a description of other projects of similar size and scope
completed by the Bidder. Bidders will comply with New York State prevailing wage and
supplement requirements which must be complied with on the Project..
1.8 AWARD OF BIDS
A. The Wheatland-Chili CSD hereby reserves the right to waive any informalities and reject any, or
all, Bids or to accept the one that, in its judgement, will be in the best interest of Wheatland-Chili
CSD
END OF SECTION 001116